Job Vacancies

An excellent opportunity has now arisen for a Trainee Estimator / Assistant Estimator to join us in High Wycombe within our Interior Fit-Outs and Refurbishments department.

This role provides a great opportunity to learn the role of a sub-contractor estimator which involves building costs up from first principles, through to a full sales price.

Within the role you will receive enquiries allocated by either the Estimating Manager or the Divisional Director and send out enquiries for materials and sub-contract items. You will also receive and evaluate prices for materials and sub-contractors and build up the price using either the estimating system or an Excel spreadsheet.

Your responsibilities will also include liaising with sales to ensure that any tender presentation is requested in adequate time and attending sales meetings as required and follow up any priced projects as discussed in those sales meetings to either an order or a lost job.

As well as calculating any preliminary costs using the Excel prelim spreadsheet you will then present the price to the either the Estimating Manager or Divisional Director for adjudication and finalise any changes made and submit the price.

In order to be successful you should have GCSE’s in Mathematics and English at a grade C or above coupled with experience working as an Estimator or working within this industry.

The ideal candidate should have experience in the following roles or industries: Estimator, Construction, Commercial Bid Manager, Electrical Estimator, Estimating, Surveyor, Procurement, Surveyor, Telecoms, Unified Communications, Tender, Project Manager, Partition Walling, Architectural Glass, Joiner, Carpentry, Carpenter, Builder.

Hours: Monday to Friday 8.30am – 5.30pm

You must live within 1 hour commuting distance to High Wycombe, Head Office.

Excellent competitive salary (depending on experience), Private Medical (after qualifying period), and 25 days holiday plus bank holidays.

To apply, please email a copy of your CV along with a covering email to HR@OptimaSystems.com

Responsible To:  Maintenance Manager

Responsible For: No Staff

Main Purpose of Job:

Preventative maintenance on machines and equipment, responding to emergency machine break downs. Involvement with installation and movements of existing machines. Support with the overhaul and repair of machines and equipment ensuring machines and equipment on site are safe, working efficiently and fit for purpose.

Key Duties and Responsibilities:

• Carry out planned maintenance activities in line with machine and facility maintenance schedule
• Support installation of new machines and equipment
• Support with the overhaul, upkeep, and repair of all plant machinery on site
• Support with the upkeep of site facilities and building maintenance
• Fault finding, testing, and the removal or adjustment of existing fittings fixtures and parts
• Maintaining effective communication – keeping management and relevant parties aware and seeking advice and assistance when required.
• Any other duty as may be required with the grading of the post and the skill of the post holder.

Responsibilities for Equipment/Tools

Company will provide specialist tools as required.

Training

Training will be provided although any electrical or mechanical experience is desired.

General

• To contribute to company objectives and values
• To adhere to company rules / health and safety / environmental standards and practices
• To attend training and continuous development opportunities as required
• Ensure that they continuously look for improvements to the service and for effective good practice within their role
• Ensure all machines are safe and fit for purpose
• Actively promote safe working practices

Shift

Rotating shift, 5:45am – 1:45pm, 1:30pm – 9:30pm, Monday to Friday, including working/providing cover for some Saturdays that are required in line with the role.

The duties and responsibilities highlighted in this job description are indicative and may vary over time. Post holders are expected to undertake other duties and responsibilities relevant to the nature, level and scope of the post and the grade has been established on this basis.

To apply please send CV and cover letter to max.baker@optimasystems.com

Closing Date

31^st January 2023

Optima is receiving increased interest in our portfolio of products outside of our current areas of operation, we now have an exciting opportunity for a dedicated Export Sales Manager to develop new opportunities throughout Europe.

The role will require extensive knowledge of the Optima portfolio both from a specification and ordering perspective (full training will be given) as the successful candidate will attend meetings with architects and assist the local team procure and deliver the project, extensive support will be available from the UK operation.

ROLE:

To plan and implement sales strategies in order to achieve company targets with regard to sales growth and dealer sales performance.

To ‘Own’ the Sales function and manage the sales process from the point of enquiry to the winning of an order.

To maximise profitable sales by developing an expertise in markets by devising and executing marketing strategies within agreed budgets in order to achieve group objectives.

Attendance at meetings with architects in London with the account manager in order to own export enquiries thereafter.

Travelling extensively to source recruit and train new dealer partners in key areas and then to support their development by supporting local promotion of Optima in their market.

PERSON SPECIFICATION:

 Proven track record in an Export Sales role with existing contacts in the Central European area would be desirable.

Excellent communication skills: Verbal, Written & Presentation – Foreign languages would be advantageous.

Ability to positively influence and build effective relationships.

Willingness to travel across the UK and Europe when required.

Competitive salary and commission. Excellent benefits package including car allowance, pension contribution, 25 days holiday, private medical cover, employee assistance programme and benefits (subject to qualifying periods).

The expectation would be for the role to be predominately home office based, ideally spending one day per week in one of our offices (Radstock, High Wycombe or London).

If you are interested in applying, please send a CV and a covering letter stating why you want to work for us to hr@optimasystems.com

Outline Job description:

• Enforce Business Management System for the company in compliance with ISO9001:2015
• To complete internal audits of the Business Management System ISO9001:2015, managing closeout of any non-conformities found
• To promote the principles of quality management and, in particular, the quality improvement activities across the organisation.
• To undertake in process inspections
• To promote the principles of quality management and, in particular, the quality improvement activities, throughout the business.
• To support the use of key performance indicators.
• To provide induction for new staff to the relevant Business Management System.
• To plan, manage and minute regular Business Management System Review Meetings.
• To support OHS and EMS compliance.

Requirements:

• Hold ISO 9001 internal auditor external training certification
•  Proven leadership experience in manufacturing
• Good communication skills; verbal and written
• NVQ Level 3 (ONC) / NVQ Level 4 (HNC) level, or higher, qualification in an applied engineering or similar technical discipline

Apply to:

CV and cover letter to: andrew.stammers@optimasystems.com

Closing date for applications 14/11/22

Due to our continued success, we have an excellent opportunity for a Quantity Surveyor to join our Optima North team in Manchester.

Providing support to the Project Manager commercially, key responsibilities include:

• Ensuring project costings are met
• Ensuring compliance with the project requirements
• Agreeing variations
• Processing claims and payments
• Producing and managing costing reports
• Considering the Environmental Assessment Methods requirements when choosing suppliers and agreeing products/materials costs
• Communicating with the Environmental & Sustainability Lead whether a Project targets one or more of the following Standards: BREEAM, LEED, SKA and WELL
• Proving upon request estimated products costs

Specific duties include:

• Receiving handovers from the Estimating department obtaining all cost information and quotations used in the tender.
• Tender Cost Value – Reconciliation and producing tender CVR
• Starting up financial files for each project
• Establishing valuation dates with clients
• Valuing all variations and submit valuation to Clients in accordance with the valuation dates
• Cost value reconciliations
• Submitting and agreeing final accounts
• Managing invoice retention release
• Placing orders to Sub-contractors
• Instructing sub-contractors for variations
• Attending Sub-contractor meetings
• Visiting sites on a regular basis in coordination with the Project Manager

The ideal candidate will have a minimum of 3 years of industry experience and be educated to degree level in Quantity Surveying or Construction Cost Management.

In order to succeed you will need to be tenacious, able to quickly establish working relationships with a variety of people, and thrive in a varied and fast paced environment. 

It is preferable for candidates to live within a commutable distance of our offices in central Manchester.

You will join on a full-time, permanent basis and in return, you will receive a competitive salary and benefits, alongside the opportunity to work in a well-established and friendly company.

If you are interested in applying, please send a CV and a covering letter stating why you want to work for us to hr@optimasystems.com

INTERNAL PARTITION APPRENTICE

Part of the Optima Group, Optima Installations Ltd is an aluminium framework, glass, and joinery contractor for commercial fit-outs within the UK. Part of the Optima Group, with over 25 years experience of delivering high-quality projects on time and on budget. Our ethos is to provide our clients with exceptional service from the initial design right through to practical completion.

We directly employ in the region of 40 highly skilled operatives, ranging from, Site Managers, Site Supervisors to partition installers & carpenters. We have the skills to undertake projects ranging from £5,000.00 to £10,000,000.00. Our aim is to develop and maintain strong lasting relationships, resulting in repeat business from clients who regularly seek our specialist services.

This vacancy is open to people who can travel and work within and around the M25, the majority of work being in Central London.

OVERALL RESPONSIBILITIES

To work within a team to deliver the highest quality glazed partitions. Take instructions from the site management team to ensure delivery of projects on time snag free.

To ensure that all company policies and procedures are fully implemented and adhered to on allocated contract sites. This specifically includes but is not limited to Health & Safety and the requirements of the Company Business Management System.

The successful candidate will have the opportunity to achieve an NVQ Level 2 Diploma in Interior Systems which will include college attendance of varying blocks (2, 3, and 4 weeks) at the National Construction College.

SPECIFIC DUTIES

During the apprenticeship, you will be given a variety of job duties, such as;

• Reading and understanding plan drawings as to set out location of partitions
• Reading and understanding detailed drawings as to build what is required
• Install structures or fixtures, such as aluminium framework, timber framework using carpenters hand or power tools
• Follow established safety rules and regulations and maintain a safe and clean environment
• Shape or cut material to specified measurements, using hand tools, machines, or power saws
• Measure and mark cutting lines on materials
• Installing various sizes/specifications of glass to partition system
• Cleaning, protecting, and maintaining protection to the glass
• Work towards an apprenticeship framework set out by the appointed college
• Such other reasonable duties as may be required from time to time

To apply please contact HR@OptimaSystems.com

Due to our continued success, we have an excellent opportunity for a Designer to join our Optima Major Works team in High Wycombe.

Working alongside our team of experienced Designers you will undertake the following activities:

• Assist Sales / Estimating departments by locating, or generating, if necessary, details for projects in the sales or estimating departments
• Attend Design Handover Meetings from the estimating department and agree/ compile a design brief for the project.
• Identify key interfaces with adjacent structures or finishing trades.
• Prepare requests for Information / Query sheets as required and monitor replies.
• Produce Drawing Schedules, Models, Families, General Arrangement, and Working drawings for Design team approval, following the design procedure laid out in Optima Group BMS.
• Ensure delivery of all information to design team, and approval thereof, in accordance with project programme requirements.
• Ensure all design solutions offered by Optima are fully compliant with the project particulars, statutory requirements, building regulations, relevant codes of practice, and good practice.
• Design Review – revise and re-issue commented drawings. For projects where BIM is required revise and re-issue models.
• Attend Design Meetings as required throughout the design process. Attend, or organise if necessary, internal design review meetings with the project manager / financial manager.  Ensure via review, that the design is proceeding in an economic and practical manner.
• Produce Fabrication information or component drawings, as required, to an agreed program.
• Undertake checking responsibilities for drawings and fabrication information generated by other Designers.
• Visit Sites as necessary to ascertain conditions, carrying out basic surveying if required.
• Represent Optima Design at Pre / Mid / Post Tender interviews for forthcoming projects
• Select external designer/structural engineers/consultants where relevant.
• Take on responsibility for a proportion of the design office workload as agreed and discussed with Optima Design Director
• Check all elements of a project, including Models, Drawing Schedules, General Arrangement Drawings, Working Drawings, and Fabrication information.
• Be aware of current Optima project workload and project timings. Maintain regular contact with each member of the Optima design team and monitor their progress against programs.
• Assist Contract/Project Managers with the production of accurate, realistic design programs for current or forthcoming projects.
• Provide Design and Technical Support for all other departments as required.
• Check Project BIM requirements/protocols on any new project. Implement into the design program all models and information needed.

Any other appropriate duties as may be required. This role is based full-time at our High Wycombe head office.

Essential skills / Experience

• This role is suited to candidates graduates with a design discipline.
• An interest/ ambition to work in a design / technical role.
• Experience with Revit, 2D or 3D CAD would be beneficial.
• Eligible to work full time in the UK

If you are interested in applying for any of the above opportunities please send a CV and a covering letter stating why you want to work for us to hr@optimasystems.com